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Seamless Wholesale Distribution
Management
Software

RouteMagic’s cloud-based Wholesale Distribution Management back-office and mobile app streamline
your operations, put you ahead of your competition and improve customer satisfaction. 

Sales Order Processing

RouteMagic automates and simplifies the entire sales order management process and offers extensive configurations to ensure that your sales order flow is customised to your specific needs. Once a sales order is created, the system will take the default route for the selected customers. Alternatively, you can select the different routes also which you want to assign. The system will take the scheduled date as per the company-level setting. Else you can select the current date or any date for the sales order. Once orders are approved, they can be picked with just a click of a button. You can pick items individually, or in bulk. The system enforces reasons for any pick mismatches and automatically reduces the inventory from the warehouse. Once picked, the orders can be packed as individual items or in packages. A picking mobile app is also available for warehouse staff and scanning is also supported.
Creating Load orders once the orders are packed, can be done with a click of a button. The load orders will then show up at an appropriate date for the appropriate driver on the mobile app, without requiring any manual effort/coordination. The process of transporting orders to their final destination by van driver. Orders can either be shipped directly to the customer, or they might first be consolidated with other orders going to nearby locations to cut costs. If orders are consolidated, multiple orders are usually shipped with the same van and then forwarded to specific route drivers as necessary.
RouteMagic lets you handle all payment types through the app and generate invoices that are automatically sent to your office the moment delivery is complete. Review invoices & export swiftly to send on to the customer. Based on your business processes, you can have the invoices created in the ‘pre-invoice’ state where they can be reviewed and edited by back-office staff, or directly converted to the invoice state. Manual or automatic consolidation of invoices can happen, with customer statements automatically emailed.

Fast Order Entry
Template Orders
Sales History
Webshop Integration
Warehouse Management
Order Picking & Packing
Vehicle Loading
Stocktake
Purchase Receipt
Standing Order
Mobile Invoicing
Pack Order - Download Shipping Mark document

Route Planning

Route Planner is an easy to use, visual planner of sales and delivery routes. Van sales routes are created each day from each customer's call schedules with no effort from you. Routes can be viewed in Grid or Map format for more advanced planning; simple drag-n-drop calls between routes or use the Route Optimisation to plan to achieve the best routes for each day.  New requests and one-off tasks can be added to a Reps manifest from the RoutePlanner, ensuring these tasks are tracked and completed.Using either optimised routes or the ETA calculator you can provide accurate visit notifications to customers and track the efficiency of your team.

Real-Time Driver Tracking
Route Optimisation
Customer Visit Schedules
Add new calls to existing routes
Multi-Day Routes
Optimising route on mobile
Territory Planning
Route Schedules
Service Duration

Service Customer

RouteMagic is a mobile field team solution with some really powerful features to support your delivery teams. It manages call schedules, boosts sales performance through targeted promotions and sales history. Through RouteMagic you will be able to control pricing, ensure accurate invoicing, visibility of van stock and track real-time sales performance.

Map View of Route
Stop-on-Map Navigation
Customer Notes
COD Payments
Customer Self-Service Portal
Suggested Orders
Clean Delivery Notes
Service remote customers with complete offline app capabilities
Service Order module

Customer Management

Our Customer workflow section allow you to specify how your teams service your customers ensuring the same high standards across the business.  Efficiently handle multiple delivery points for each customer, incorporate specific delivery instructions and delivery windows ensuring customer SLA’s are known and met through the ability to configure individual processes for customers if required.Call surveys allow you to capture and analyse customer feed-back, and other data such as competitor analysis and distribution gaps. Provide excellent customer service by offering a self-service portal for your customers to retrieve invoices and delivery notes to further enhance the customer experience. Our Ordering App allows Customers to place their own orders simply and quickly, and uses our extensive Pricing System to ensure orders are correctly priced.

Customer Specific Rules
Capture Detailed POD
Credit Management
Drop Notes

Route Monitor

Route Monitor allows you to view the real-time performance of your sales teams. Once a customer visit is completed you can see the exact outcome of the visit, sale value or reason if a no-sale, the time spent with customers and the current location of each Rep.

Real-Time Driver Tracking
Performance Analysis
Driver Communication
Customer Support

Realtime Notifications

Configure alerts and notifications to update about any concerns or issues which need to be taken care of on priority. Automated alerts and reports can be configured, so you and your customers are instantly notified about the most crucial aspects of the business like ETA for deliveries, PoDs and invoices. It reduces your working capital by fastening your order-to-cash cycle.

Emailed POD's
Driver Communication

Products

With full control of the product database you have the power to set  features such as Multiple UoM, Batch Information, Return Options, Images, barcodes and Pricing. You can search and select products from the product group or the product code or description when creating new orders. With live inventory, once you select a product, the system automatically displays the current stock level from your inventory, unit price.

Multiple UoM Supported
Product Images
Real-Time Inventory Tracking

Pricing

RouteMagic offers the flexibility to implement various pricing strategies for different products when needed. It provides the option to set tier-based pricing, multiple price lists per customer, and either absolute or discounted prices based on specific requirements. Moreover, it enables you to monitor stock levels and keep a record of your internal standard costs, allowing for a clear assessment of the profitability of discounts and promotions.

Tier-Based Pricing
Customer-Specific Pricing
Absolute or Percentage-Based Discounts
Customer Discounts
Tax-inclusive pricing
Volume based pricing

Stock Control

It is crucial to have a system in place for managing your inventory levels. RouteMagic provides real-time visibility of your stock level in warehouses, so that you always have the correct amount of stock available in the appropriate location when it is needed. Effective stock control helps to prevent the unnecessary tying up of capital and safeguards your production in the event of any supply chain disruptions. It also helps you identify both slow-selling and high-selling products that are essential for making informed decisions when purchasing new stock. By implementing tailored stock control strategies that align with your business requirements, you can effectively manage your inventory and enhance profitability.

Multiple Bin Locations
Manage Good & Damaged Stock
Inventory Ledger
Real-Time Stock Tracking

Automation

RouteMagic helps you improve the efficiency and profitability of your delivery operations with several process automation. You gain greater control over your business through the ability to establish customised rules at different levels within your organisation. This empowers you to effectively manage settings that apply company-wide or are specific to certain routes, guaranteeing that you meet and exceed your customers' expectations and needs. Through automation, you can boost revenue and enhance operational efficiency in your delivery endeavours.

Standing Orders
Suggested Orders
Route Allocation and Optimisation
Automatic Anomaly Detection
Precise ETAs
AI-Powered Suggestions
Automated Reordering

Financial and Office Management

With over 400 settings, you can easily customise and control RouteMagic to meet your specific needs in under 10 minutes. This grants you complete authority over your workers' actions and capabilities. The system functions with rules at three different tiers: Mobile Worker, Customer, and Company. By handling the enforcement process, RouteMagic frees up your valuable time, allowing you to concentrate on important strategic enhancements rather than being bogged down by micromanagement or daily troubleshooting related to operational problems.

It allows businesses to track financial transactions, manage accounts payable and receivable, and generate accurate financial statements reducing manual errors and saving valuable time. It provides real-time visibility into inventory levels, enabling businesses to optimise stock levels, reduce carrying costs, and prevent stock outs or overstocking. streamlines the order-to-cash process by automating order entry, tracking, and fulfilment. It generates invoices, manages pricing and discounts, and integrates seamlessly with other financial modules for accurate revenue recognition. RouteMagic offers reporting and analytics capabilities to gain actionable insights into financial performance. With real-time data, businesses can make informed decisions, identify cost-saving opportunities, and optimise financial performance.

Adhering to regulatory requirements and maintaining accurate audit trails is essential for wholesale distributors. Wholesale distribution software ensures compliance by automating tax calculations, generating tax reports, and providing audit trail capabilities. It helps businesses maintain accurate financial records, simplify tax filing, and streamline audit processes.

 Inventory Ledger
Warehouse Management
Purchasing
Vehicle Management
EOD Reports
Auditing Capabilities

Integration

RouteMagic has been designed with a quick setup, enabling you to effortlessly incorporate your current systems and procedures. This ensures that your teams can operate with maximum efficiency. By eliminating any potential problems in the future, it establishes a seamless daily workflow where all your systems are synchronised and processes are automated. These flawless integrations ultimately instil confidence in your team, allowing them to focus on their primary tasks while RouteMagic takes care of everything behind the scenes.

Powerful Integration Manager
Standing Order
Integration with Google Maps
Off-the-shelf Sage Integration Tool

Customer testimonials

We’ve streamlined our business with the help of Mobile Enterprise System’s powerful solution - it’s a great investment for wholesale distributors looking to grow their business.
Arrabawn, Agri-Based Organisation, Ireland
Mobile Enterprise Systems have removed a lot of inaccuracies and frustrations; without the system, we’d need three to four people to do what one person can now do.
Mr Scratchings Pork, Scratchings, Bradford
The System from mobile Enterprise Systems has allowed us to service more customers with the same number of staff and certainly helped us be more efficient.
Prep House Sauce Manufacturer, Northern Ireland
The ability to instantly access both customer and staff information has enabled me to make fact based decisions, to have accurate information on products, customer and finance needs allows the business to plan, grow and enhance the service we provide to the customer.
Tracy Legget, Owner of Barnies Foods Ltd

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